Recruitment Toolkit

The following toolkit is designed to assist New IDEAS dementia practices with connecting to potential participants and other providers in their communities regarding the New IDEAS Study. Additional tools will be made available throughout the duration of the study. Please review the New IDEAS Study Advertising Policy prior to use of the materials below.

There are four broad uses for the toolkit: 

  1. Patient-facing recruitment and informational materials. These materials have been approved for use by the study's IRB of record, Advarra Inc.
  2. Educational and training resources for dementia practices to learn best practices in recruitment of study participants, specifically in under-represented minority populations.
  3. Customizable press releases for local media outlets and physician-to-physician emails to increase awareness of New IDEAS within communities.
  4. Community engagement patient navigation assistance cards to help patients understand what to expect when they visit a specific dementia practice and simplify the process for accessing healthcare. 

The patient recruitment materials included in this toolkit are approved by the New IDEAS Study Team and the central IRB, Advarra. Since the New IDEAS Study advertising policy requires all marketing material to be approved, use of the items in this toolkit decreases individual site effort for marketing development, approval and implementation. The use of unapproved materials to recruit for New IDEAS could result in removal of a participating site from the study.

Patient Facing Recruitment and Informational Materials

Prior to utilizing the recruitment and informational materials provided below, please review the Instructions for Patient Facing Recruitment and Informational Materials. This document provides a brief description of each material, its purpose, and suggestions for use.  

New IDEAS Brochure Packet
New IDEAS Flyer Packet
New IDEAS Poster Packet
New IDEAS Study Info Sheet
New IDEAS Amyloid PET Scan Info Sheet (English version) – (Spanish translated version)
Memory & Thinking Evaluation Information Sheet – Developed by the Alzheimer's Association. IRB review not applicable.

General Study Awareness Materials

Help increase awareness among Primary Care Providers of the potential value of amyloid PET imaging for their patients.

Share Primary Care Provider contact information with the Study Team to increase community engagement in your area. We are conducting a brief survey to collect contact information about primary care physicians (PCPs). PCPs are vital in referring potential participants and their caregivers to dementia specialists, who can enroll participants into the study. Complete the brief survey. 

Contact Primary Care Providers directly. Email Template for Primary Care and Family Providers: Option 1 | Option 2 (.docx)

Expand your PET facility's referral network of dementia experts.

Share information about New IDEAS with potential dementia expert sites. Email template for PET Facilities to Dementia Specialists (.docx)

Dementia Practice Patient Navigation Assistance Cards for Community Engagement

The New IDEAS Study Team created the following Patient Navigation Assistance Cards to help community engagement teams answer common questions about dementia practices participating in New IDEAS.  These cards should be used to help patients understand what to expect when they visit a specific dementia practice and simplify the process for accessing healthcare. Note: New practice cards will be added to the packets as new data are collected. 


Dementia Practices: Complete the following survey and the New IDEAS Study Team will create a card for your site.